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Booking Form & Contract

Client Information

Event Information

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CONTRACT

SERVICE PERIOD

Bot Photobooth representative will arrive 1 hour before the service period begins for set up. If the client would like us to arrive earlier the time must be agreed upon by both parties. Provider agrees to have a photo booth operational during this period; but occasionally, operations may need to be interrupted for maintenance of the photo booth. 

PAYMENT

A deposit of $100 is due upon signing of this contract. The remaining amount is due in full at the event. We accept cash, debit /credit card and E-transfer payments.  We do not secure your date on our calendar until the deposit is received. If the rental time exceeds the service period agreed to in this contract at the request of the Client, the overage in rental time will be billed to the Client at the hourly rate of $ 100 per hour. Payment for any overage in time must be paid the same day of the event. 

ACCESS SPACE and POWER FOR THE PHOTO BOOTH 

The client will arrange for an appropriate space for the Photo Booth at the event’s venue. The photo booth requires a space of 9’ x 9’ x 8’. The client is responsible for ensuring power is available for the Photo Booth. If the Provider is to supply props, the Client agrees to provide ample space and table necessary for doing so.

DATE CHANGES and CANCELLATIONS

Any request for a date change must be made in writing at least 30 days in advance of the original event date. Change is subject to Photo Booth availability and receipt of a new Service Contract. If there is no availability for the alternate date, the deposit shall be forfeited, and the event cancelled. Any cancellation occurring less than thirty days prior to the event date shall not be refunded any amounts paid.

SERVICE DISCONTINUATION

Provider reserves the right to discontinue services at any such time during the event that the photo booth attendant or Provider feels that the integrity or safety of the Provider and/or Provider’s equipment is compromised. If services are discontinued, the Client will not receive a refund in part or in full unless other arrangements have been made.

OUTDOOR EVENTS

For outdoor events, it's important to note that the photo booth may need to be shut down in case of bad weather like wind, rain, snow, hail, or sleet. If such weather conditions lead to the shutdown of the photo booth, the event will be canceled, and any payments made will not be refundable. We recommend that clients have a backup plan for outdoor events, such as having indoor space available or using a protective tent cover. Please keep in mind that we will set up and break down the equipment only once, so plan accordingly.

DAMAGE TO THE PROVIDER’S EQUIPMENT

Client acknowledges that he or she is responsible for any damage or loss to the Provider’s Equipment caused by a) Any misuse of the Provider’s equipment by Client or its guests, or b) Any theft or destruction of equipment including but not limited to props, camera, computer, and printer.

INDEMNIFICATION

The client agrees to, and understands the following:
a) Client will indemnify the provider against all liability related to Client’s Event during or after Client’s event. The client will indemnify the Provider from the time of service and on into the future, against any liability associated with the Client.
b) Client will indemnify Provider against all liability associated with using pictures taken within the Photo Booth by its representatives, employees, or affiliates at Client’s event.

MISCELLANEOUS TERMS

If any provision of these terms shall be unlawful, void, or for any reason unenforceable under Contract Law, then that provision, or portion thereof, shall be deemed separate from the rest of this contract and shall not affect the validity and enforceable of any remaining provisions, or portions thereof. This is the entire agreement between Provider and Client relating to the subject matter herein and shall not be modified except in writing, signed by both parties. In the event of a conflict between parties, the Client agrees to solve any arguments via arbitration. If the printer fails to print out photos on site, the Provider will be allowed to give a website to the client where their guest can log onto and download prints free of charge. If no service is received by Client due to circumstances out of Provider's control, Provider’s maximum liability will be the return of all payments received from Client. The provider is not responsible for any consequential damages or lost opportunities upon breach of this agreement.

MODEL RELEASE

Client agrees to and understands the following: All guests using the photo booth hereby give Bot Photobooth the right and permission to copyright and use, photographic portraits or pictures of any photo booth user who may be included intact or in part, made through all media now or hereafter known for illustration, art, promotion, advertising, trade, or any other purpose. In addition, I hereby release, discharge, and agree to save harmless Bot Photobooth from any liability that may occur or be produced thereof, including any claims for libel or invasion of privacy without limitation.

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